Auditors for a national accrediting organization reviewing the New Mexico Division of Insurance this spring found an inexperienced, marginally trained staff often incapable of performing in-depth analysis of insurance filings, according to a June 24 draft report obtained by The Independent.
The auditors from the National Association of Insurance Commissioners (NAIC) also were sharply critical of how New Mexico regulators have overseen the insurance industry, the report shows.
The findings resulted from visits NAIC auditors paid to the New Mexico insurance division this spring as part of a regular every-five-year re-accreditation process for state insurance regulation agencies.
New Mexico’s insurance division won accreditation in August, but auditors placed the division on “probationary status” pending completion of a corrective action plan to address problems identified during their visits to Santa Fe, Superintendent of Insurance John Franchini acknowledged Thursday.
According to the report obtained by The Independent, auditors found:
- The division’s Financial Examinations Bureau is understaffed.
- The division’s financial analysis staff has “marginally sufficient experience” for financial analyses and require more training on insurance operations, reserves, accounting principles and other areas. “The current analysis staff are only marginally qualified to perform the duties assigned,” the report states. “Because of this, it is extremely important that the new analysts have sufficient background and knowledge in the areas of financial analysis and insurance accounting.”
- Review of staff analyses “did not appear to be in-depth and challenging in nature” and staff analyses contained “numerous deficiencies.” (The Independent reported earlier this month that one staff figure cited as support for a Blue Cross Blue Shield health insurance rate hike was actually a typo.)
- There is “no evidence” of division review of insurance companies’ submissions of figures and documents in response to division inquiries.
- “Considerable confusion” exists at the division regarding the formal system for prioritizing insurance company examinations, and the system has therefore apparently been “ignored” in scheduling reviews of insurance company filings.
- The division appears to have failed to share information on insurance companies with other states’ regulators.
The auditors also noted that the division’s financial analysts frequently resorted to surface-level reporting without analyzing underlying factors, when reviewing insurance filings. Their reports frequently identified what happened, but not why, the report states.
The division’s financial surveillance staff suffered significant turnover during the past two years, the NAIC auditors also noted.
The auditors recommended the division provide ongoing training to its financial analysts in, among other things, insurance operations, reinsurance, reserves and other areas to bulk up their expertise in reviewing insurance company filings.
Finding echoes earlier warning
The NAIC’s finding that Division reviews of documents submitted by insurance companies are insufficient appears consistent with similar assessments by an independent insurance rates expert hired by the state Attorney General’s office to review a controversial Blue Cross Blue Shield N.M. rate hike earlier this year.
The draft report did not focus just on insufficiencies, although that appears to have dominated the report. NAIC auditors noted areas of improvement at the division.
The division’s new chief examiner, hired in 2009, had provided “significant oversight,” auditors found. But financial examinations of insurance companies conducted by division contractors prior to the new chief examiner’s arrival frequently contained “no evidence of any involvement by division personnel on the examination.”
Commission might review report in secret
The Public Regulation Commission (PRC), which oversees the insurance division, had scheduled Franchini to present the corrective action plan to commissioners Tuesday. But that presentation was rescheduled for Thursday.
Division officials had learned Tuesday morning that The Independent had obtained a copy of the NAIC report.
At Thursday morning’s public Commission meeting, Franchini asked commissioners for a second delay, saying the corrective action plan would be ready next week. He also suggested the PRC allow him to present the NAIC auditors’ findings and the division’s response in a secret, closed-session meeting, alluding to sensitive personnel matters supposedly discussed in the reports.
But the June 24 version of the NAIC report obtained by The Independent doesn’t name any employees or even specify division staff positions, other than to compliment the division’s chief examiner for improving oversight issues.
“The law is clear,” N.M. Foundation for Open Government director Sarah Welsh told The Independent Thursday. “They can only go behind closed doors to discuss personnel actions, complaints or charges ‘against any individual public employee.’ That means actual people, with names. If they’re discussing some larger departmental issue and they realize they need to fire the department head, fine, they can go talk about that in closed session. But they should specify which limited personnel matter they’re talking about, whether it’s hiring, demotion, dismissal or the investigation of specific charges against a specific person.”
Commissioners Sandy Jones, David King and Jerome Block, Jr., voiced support for a closed-door discussion of the report.
Commissioners Jason Marks and Theresa Becenti-Aguilar both questioned the need for secrecy. But they appeared outnumbered.
“It’s already been on the agenda (for Tuesday), and has to be discussed publicly,” Becenti-Aguilar said. “This is our new way of open communication and transparency.”
Becenti-Aguilar and PRC Chief of Staff Michael Rivera both took Franchini to task for failing to communicate with commissioners and for delays in the division’s preparation of the corrective action plan, which was originally due this week.
“When we have a deadline from an oversight agency like this, we need to make much effort to meet those deadlines,” said Rivera. “It has been about three weeks since we received notification (from NAIC) and we’ve asked (the NAIC) for an additional week to respond. Mr. Franchini has assured me we will get this done. Part of the reason for the delay was I found out the commissioners were unaware of the situation.”
‘No attempt to hide anything’
Franchini said he had not intentionally kept the audit findings from commissioners.
“There was never an attempt to hide anything – that wasn’t my intent,” Franchini told commissioners. “I’m new at this stuff, just getting my feet wet. But we almost have that plan complete. We’d like to present that to you at a closed hearing. We can do that early next week.”
Commissioners expressed concern to The Independent in July regarding Franchini’s ability to lead the Division. But only Marks voted against Franchini’s appointment.
Jones suggested staffers should have stayed in Santa Fe to continue preparing the corrective action plan rather than take an August trip to the NAIC annual meeting in Seattle, Washington.
“Maybe they shouldn’t have gone to Seattle,” Jones said.
But the purpose of the Seattle trip was for division employees to seek re-accreditation before the NAIC Financial Regulation Standards and Accreditation Committee, staff have said.
Jones acknowledged that he had had the opportunity to read the NAIC report, but had not done so.
“I was offered a copy and said I didn’t want it,” Jones said. He did not elaborate.
The Independent filed a public records request Aug. 17 to inspect all division correspondence with the NAIC. However, the Division has not yet disclosed the final NAIC report and probationary status notice letter, or other related documents.
Asked if the Division’s probationary status was unusual, Franchini could name no other states currently on probation with the NAIC. But two other states, Nevada and New York, had been through the probationary process in recent years, Franchini said.
In the New York case, the problems had to do with insurance regulators’ statutory power, rather than under-staffing or lax oversight, Franchini acknowledged.
NAIC officials could not be reached for comment Thursday.
New Mexico Independent’s previous reporting on this issue:
‘Typo’ was cited as support for Blue Cross N.M. rate hike
Insurance Division approved Blue Cross rate hike without documentation of claimed losses: Regulators are ‘insufficiently skeptical’
‘Musical chairs’ at state Insurance Division: Blue Cross rate hike fight claims three superintendents in two months
Fired Insurance Division compliance director’s lawsuit alleges illegal, improper conduct at PRC
Fireworks over Blue Cross Blue Shield NM rate hike settlement